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With few industries so reliant on documents as the legal profession, the case for digital transformation is clear.
The wide spectrum of legal professions – from civil to property, commercial to family – is matched by the large variety of documents, across ever changing formats, that the profession has to deal with. Today, law firms can expect to work with documentation provided in multiple formats: on paper, as digital files, audio files, video, static imagery, emails and more. Combine this with the stringent regulatory requirements across all legal fields in managing, cataloguing, storing and securing these documents, and it's clear that a move to a digital platform will deliver many benefits.
Digital technology can build robust security environments, improved productivity and reduced costs across any legal practice. Of paramount importance is the need for stringent security of all data and documentation. Technology platforms such as Managed Document Solutions (MDS) ensures documentation is more secure than ever. Not only is valuable and confidential information protected, but user-specific, case-specific or function-specific access restrictions ensures that classified documents don't get misplaced. Authentication, encryption and data loss protection capabilities deliver the most robust security, organisation-wide.
Optimisation tools help to drive employee productivity and satisfaction. Documents and forms can be efficiently and speedily managed online to reduce the amount of time staff spend on document retrieval and processing. Digital technology also allows for easy collaboration and document review across staff and departments, as well as providing cost recovery and usage reports for customer billing. Importantly, it gives legal practitioners easy access to company files on their devices via the cloud from anywhere.
For law firms, the case for moving to digital technology is clear. There is no better way to ensure security of data, provide easy document access for lawyers and paralegals, and deliver an efficient, more cost-effective practice.