KYOCERA Net Manager

FAQ

• What is Kyocera Net Manager?

  Kyocera Net Manager is a server-based print management software that provides comprehensive control over printing, copying, scanning, and faxing activities across your entire organisation. The solution enhances security through end-to-end encryption and secure print release whilst delivering complete visibility of printing costs for every user, department, and device. KNM features the proprietary Print&Follow™ technology that enables users to release print jobs at any available device after authentication. The system organises all information within a central database, monitoring usage and securely archiving documents. Financial institutions use KNM for client-specific cost allocation, whilst supporting Windows, Linux, UNIX, and other operating systems for seamless IT infrastructure integration.

• What is pull printing or Print&Follow?

  Pull printing, also known as Print&Follow™ or follow-me printing, is a secure printing technology that holds print jobs in an encrypted queue until users authenticate themselves at a printing device. Users send documents from their computer or mobile device, but jobs remain on the server until they physically arrive at any printer and authenticate using an ID card, PIN, or password. This approach eliminates security risks from confidential documents sitting unattended in printer trays whilst preventing waste from forgotten print jobs. Print∓Follow technology enables users to release jobs at the most convenient device, eliminating printer queues. Organisations implementing pull printing report dramatic improvements in both confidentiality and waste reduction whilst maintaining comprehensive audit trails for compliance requirements.

• How does print management software improve security?

  yPrint management software enhances security through user authentication, end-to-end data encryption, secure release printing, and comprehensive audit trails. Every document transmitted across the print network is encrypted, preventing interception, whilst role-based access controls ensure only authorised personnel can access specific functions and confidential documents. Secure print release functionality requires users to authenticate at the device before documents print, preventing sensitive information from being left in output trays. Print management systems maintain detailed logs of all activities, creating accountability whilst enabling rapid identification of security breaches. Job archiving capabilities securely store document images for compliance, whilst multi-factor authentication options provide additional protection in BYOD environments.

• What is server-based print management?

  Server-based print management uses dedicated on-premise servers to centralise control, monitoring, and security of an organisation's entire print infrastructure. The server hosts the print management software, stores print jobs securely, manages user authentication, and facilitates communication between users' devices and printers. This architecture provides IT departments with complete control over print operations, including security policies, user permissions, and activity monitoring from a single interface. Server-based solutions like Kyocera Net Manager offer advantages for organisations requiring maximum data sovereignty and integration with existing infrastructure. The system supports offline printing through local spooling, ensuring business continuity when server connections are unavailable. Organisations can implement comprehensive security measures including encrypted storage and detailed audit logging, whilst server-based management integrates with legacy systems supporting Windows, UNIX, and SAP environments.

• How does print management reduce costs?

  Print management software reduces costs through comprehensive visibility, waste elimination, and optimised resource allocation across the print environment. The system tracks usage by user, department, and device, enabling organisations to identify inefficiencies and implement targeted cost-saving policies. Print management eliminates waste sources including forgotten print jobs and unnecessary colour printing through secure release requirements and policy enforcement. Organisations can set print quotas, restrict colour printing, enforce duplex printing by default, and receive automated alerts when usage exceeds thresholds. The Paris-Saclay Community achieved €1.5 million savings over five years after implementing Kyocera Net Manager. Print management solutions also reduce IT support burden through simplified administration, whilst comprehensive reporting enables continuous optimisation and supports sustainability initiatives.