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Government departments deal with frequent changes to regulations and compliance requirements. This can create additional layers of complexity to managing document workflows and access control. As a minimum requirement all intellectual property must be kept secure and controlled, with the ability to be accessed across a number of platforms and divisions. 

KYOCERA’S Document Management Solutions improve document workflows and business processes within budget while maintaining security and interoperability. 

For Example, KYOCERA security solutions require users to login on the MFD prior to scanning a document. The DMS/ECM connector application will prompt the user to enter indexing data on the MFD touchscreen. The Image together with indexing data and user information is passed directly to the DMS/ECM like TRIM, Objective etc. If required KYOCERA solutions can OCR documents in the process and extract information directly from the document as additional indexing data.


  • User Security - Enforce authentication and restrict access as per user authorisation
  • Network Security – Encrypt data to and from MFD’s
  • Print Security – Release rule based jobs to authorised personnel only
  • Scan Security – Integrate scan process with your DLP system and stop any security bridges at the source
  • Securely capture - extract data and process information from any source
  • Audit trail - Keep audit trails of your document flow through agencies and archive all MFD activity
  • KYOCERA can build customised applications specific to agency requirements